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Usage Report (for deprecated pricing model)

The Usage Report Application enables RunMyProcess administrators to monitor their account's activity by displaying detailed data on their consumption of the RunMyProcess resources.

Overview

While the RunMyProcess platform is in use, all user and agent activity is logged. Every day, we aggregate the data relative to each account and calculate the usage data.

The Usage Report application displays your account's usage data for the last 12 months. You can review your account's usage consumption by using three different reports: Global usage, Monthly usage by project and Annual usage by project.

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Usage Data

As an account is being used by both users and agents, RunMyProcess collects consumption data from all three possible execution modes (LIVE, TEST and ACCEPTANCE). This data is used to generate invoices and to verify that your usage matches your selected pricing model (User-based or Usage-based).

The main goal of the Usage Report application is to help the account administrators to monitor their account usage. The usage data allows administrators to know in detail which resources are being used and generating costs.

The usage data is only accessible by RunMyProcess administrators but the access to the Usage Report app can be directly handled and configured on your RunMyProcess account by an administrator.

Three different sections are provided to review the collected data - Global Usage, Monthly Usage by Project and Annual Usage by Project.

Deleted projects are included in the project reports for completeness.

The cost of the usage is given and the user can choose a preferred currency at any point from the options given in the drop down menu at the top of the page.

Global Usage

The application displays the usage data per month, for the last 12 months. The total price per month is summarised by a bar chart at the top of the page and a detailed breakdown is given in the table beneath.

GlobalUsage

The following information is given:

  1. Row 1 - Enter information to a form: The total number of processes started from a web interface and the total number of form updates (validate task, cancel task) made either directly from a web interface or via a web service, it accounts for form submissions.
  2. Row 2 - View form / report: The total number of web interfaces opened without updating a process execution i.e. viewing a web interface without validation.
  3. Row 3 - Process Trigger: Email: The number of requests started by email.
  4. Row 4 - Process Trigger: Web Service: The number of requests started by calling a process's exposed API directly or by launching a process listener.
  5. Row 5 - Process Trigger: Timer: The number of requests started by a scheduled process.
  6. Row 6 - Composite API: The number of Composite API executions.
  7. Row 7 - API Calls: The total number of API calls made to third-party exposed API, a RunMyProcess exposed API or to on-premise software (via the Secure Enterprise Connector).
  8. Row 8 - Email sent: The number of emails sent via the platform (Email tasks and Manual task with email notifications).
  9. Row 9 - Long running script: The number of executed scripts (PDF creation, Freemarker script and Javascript tasks).
  10. Row 10 - Storage: File (GB): The size of uploaded files in gigabytes.
  11. Row 11 - Storage: Database (MB): The storage size of collections in megabytes.

The last row of the table is used to display the total price charged for each month. You can switch between different currencies using the currency drop down menu above the table.

Monthly Usage by Project

In this section the usage data is displayed for all projects for a specific month. By default the application displays the data for the current period (current month), but you can choose different months by using the "Month" drop down menu located above the table.

The following information is given:

  1. ID: Project ID
  2. Project: Project name
  3. Enter information to a form: The total number of processes started from a web interface plus the number of form updates (validate task, cancel task) made directly from a web interface or via a web service for each project.
  4. View form / report: The total number of web interfaces opened without updating a process execution i.e. the viewing of web interfaces without validation.
  5. Process Trigger: Email: The number of requests started by email.
  6. Process Trigger: Web Service: The number of requests started by calling a process's exposed API directly or by launching a process listener.
  7. Process Trigger: Timer: The number of requests started by a scheduled process.
  8. Composite API: The number of Composite API executions made.
  9. API Calls: The number of API calls made to third-party exposed APIs, to a RunMyProcess exposed APIs or to on-premise software (via the Secure Enterprise Connector).
  10. Email sent: The number of emails sent via the platform (Email tasks and Manual task with email notifications).
  11. Long running script: The number of executed scripts (PDF creation, Freemarker script and Javascript tasks).
  12. File Storage (GB):The amount of storage, in gigabytes, used by uploaded files. This information is not available for months prior to April 2016.
  13. DB Storage (MB):The amount of storage, in megabytes, used by project collections. This information is not available for months prior to April 2016.

The final column of the table is used to display the total price charged for each of the months. You can switch between different currencies using the currency drop down menu above the table.

Any projects labelled "Deleted Project" are projects that have been deleted from the account. They appear at the bottom of the list of projects. Some usage data may also appear under a project named "Detached Resources". This usage is created by resources that are not attached to any project.

MonthlyUsage

Annual Usage by Project

In this section you will find the annual data collected for a specific project, broken down by month.

You can view the data for different projects by using the "Project" drop down menu located directly above the report.

The information given is the same as that in the Monthly Usage by report section. Any projects labelled "Deleted Project" are projects that have been deleted from the account. They appear at the bottom of the list of projects. Some usage data may also appear under a project named "Detached Resources". This usage is created by resources that are not attached to any project.

AnnualUsage

Export data as CSV file

Once the data is loaded, it can be exported as a Comma Separated Values (.CSV) file by clicking on the Export button and selecting the export format. You will find this facility in each of the report sections.

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The export function comes with two posibilities; You can export data using a default UTF-8 format csv file or you can customize your file in different formats, choosing between:

  1. Values Separator:
    • Comma separated values (csv)
    • Tabulation separated values (tsv)
    • Semi-colon separated values (csv+semi)
  2. Charset:
    • UTF-8
    • ISO-8859-1
    • WINDOWS-1252
  3. Decimal Separator:
    • Period (.)
    • Comma (,)
  4. Date Format
    • You can provide the date pattern that you wish for date values.